Academic Wage-Salaried: Athletic Compliance Coordinator
Position Details Position Information Department Office of the Registrar (XUS) Position Title Academic Wage Appt - Salaried Job Title Academic Wage-Salaried:
Athletic Compliance Coordinator Appointment Type Academic Wage Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Job SummaryThe Office of the Registrar is seeking a salaried Academic-Wage:
Athletic Compliance Coordinator.
This is a part-time (0.
50 FTE ), 12-month, fixed-term position.
This position will assist the current Assistant Registrar - Athletic Compliance with duties related to NCAA academic eligibility as they fulfill duties of Assistant Registrar - Scheduling (part-time) through July 2024.
Current full and part-time OSU employees interested in applying are encouraged to do so.
Upon department approval, opportunity for split appointment' (0.
50 FTE Athletic Compliance Coordinator
0.
50 FTE current role) is available.
External applicants are also encouraged to apply.
The Office of the Registrar is an Oregon State University mission-critical unit.
We serve as an innovative partner, providing a clear path for student success.
Institutional integrity is ensured through our strict adherence to confidentiality.
We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty.
We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration and innovation.
The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment, in which each individual is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.
The Athletic Compliance Coordinator position in the Office of the Registrar is a member of the Compliance Team and reports to the NCAA Certifying Officer (Assistant Registrar - Scheduling & Athletic Compliance).
This position is responsible for assisting the Assistant Registrar with the coordination of all aspects of initial and continuing academic eligibility certification, including working with the directors and academic counselors in Academics for Student Athletes, Athletic Compliance and the Offices of Admissions, Financial Aid and Scholarships.
The Athletic Compliance Coordinator is responsible for assisting the NCAA Certifying Officer in ensuring compliance and implementation of academic regulations put forth by the National Collegiate Athletic Association ( NCAA ) and the Pacific 12 Conference ( PAC -12).
Collaboration and communication are important aspects of this position to build and maintain strong partnerships across the institution.
Success in this position includes attention to detail and the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are also important.
Why OSU?Key Responsibilities60% MONITORING AND CERTIFICATION OF STUDENT - ATHLETE ACADEMIC ELIGIBILITY Assist with the development and maintenance of data systems to monitor and certify student-athlete academic eligibility.
Complete independent quarterly assessment of assigned student-athletes' progress and percentage-towards-degree, per NCAA academic regulations.
Collaborate with Academics for Student Athlete Counselors to compare independent assessment of student-athlete eligibility benchmarks and calculations.
Assist in the evaluation and monitoring of continuing student-athlete eligibility, including full-time status, degree applicability, progress-toward-degree, and percentage-towards-degree.
Assist in the maintenance of certification cohorts, initial and continuing academic eligibility data, end of term certification data and management of the continuing eligibility certification process.
Assist with percentage-towards-degree projections and certification of transfer student-athletes.
30% COLLABORATION AND REPORTING Assist the NCAA Certifying Officer and Oregon State University Athletics Compliance Office by ensuring compliance with all University, PAC -12 and NCAA policies and regulations.
Assist the NCAA Certifying Officer and Oregon State University Athletics Compliance Office in obtaining, entering, and submitting accurate data to the APR and GSR data reporting systems.
Assist in providing timely and accurate systems for completing mandated forms, reports, assessments, and audits as required by various agencies.
Respond to data queries from Athletics Compliance and the NCAA.
Work collaboratively with OSU Academic Advisors to ensure accuracy of student-athlete progress-towards-degree data, which is utilized in certification.
Assist in responding to inquiries from ASA , Athletic Compliance, and various campus partners.
5% STAFF DEVELOPMENTAttend regular team and Office meetings.
Actively participate in all Office discussions, workshops and retreats.
Participate in university or professional organization staff development activities or conferences.
5% OTHER DUTIES AS ASSIGNEDoRespond to questions and requests for information from the Associate Provost and University Registrar, Deputy Registrar/Associate Registrar-Compliance and Assistant Registrar, Scheduling & Athletic Compliance.
oAssist with annual commencement related activities and ceremony, as required.
oAttendance and engagement with OSU -related committees and work groups.
On occasion, assist other units within the Office of the Registrar with university programs and activities.
What You Will Need Bachelor's Degree.
Minimum one year experience working in a higher education student service, academic advising, or athletic compliance office.
Experience with a student information system (e.
g.
, Banner, Colleague, Jenzebar).
Experience with a degree audit system (e.
g.
, Degree Works, uAchieve, DARS ).
Ability to analyze complex issues and situations, identifying alternative solutions, forecast of consequences, and recommendation of an effective course of action.
Excellent written and verbal communication skills, including ability to communicate with administrative management and academic constituencies.
A demonstrated commitment to diversity, equity, and inclusion.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard:
05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Demonstrated familiarity and experience with NCAA Division I academic eligibility rules and regulations.
Experience working within a NCAA Division I Athletic or Academic for Student-Athletes Department.
Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.
Working Conditions / Work ScheduleTypical office environment, 8 am-5 pm, Monday through Friday schedule.
Following training and on-boarding, hybrid-remote work program may be available.
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience.
Link to Position Descriptionhttps:
//jobs.
oregonstate.
edu/position_descriptions/141595 Posting Detail Information Posting Number P07189UF Number of Vacancies 1 Anticipated Appointment Begin Date 08/28/2023 Anticipated Appointment End Date 07/31/2024 Posting Date 08/07/2023 Full Consideration DateClosing Date 08/21/2023 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents:
1) A resume/CV; and2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Sarah Moreno, email protected , 541-737-0603 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
Supplemental Questions Required fields are indicated with an asterisk ( ).
After reviewing the OSU mission statement at http:
//leadership.
oregonstate.
edu/trustees/oregon-state-university-mission-statement mission and the emphasis on diversity, please state how your background and experience has prepared you to be effective in an environment that values diversity.
(Open Ended Question) Documents Needed to Apply Required Documents Resume Cover Letter Optional Documents Verification of Veteran Status ONLY (do not upload any other documentation to this field) Recommended Skills Administration Assessments Attention To Detail Auditing Calculations Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
Athletic Compliance Coordinator Appointment Type Academic Wage Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Job SummaryThe Office of the Registrar is seeking a salaried Academic-Wage:
Athletic Compliance Coordinator.
This is a part-time (0.
50 FTE ), 12-month, fixed-term position.
This position will assist the current Assistant Registrar - Athletic Compliance with duties related to NCAA academic eligibility as they fulfill duties of Assistant Registrar - Scheduling (part-time) through July 2024.
Current full and part-time OSU employees interested in applying are encouraged to do so.
Upon department approval, opportunity for split appointment' (0.
50 FTE Athletic Compliance Coordinator
0.
50 FTE current role) is available.
External applicants are also encouraged to apply.
The Office of the Registrar is an Oregon State University mission-critical unit.
We serve as an innovative partner, providing a clear path for student success.
Institutional integrity is ensured through our strict adherence to confidentiality.
We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty.
We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration and innovation.
The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment, in which each individual is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.
The Athletic Compliance Coordinator position in the Office of the Registrar is a member of the Compliance Team and reports to the NCAA Certifying Officer (Assistant Registrar - Scheduling & Athletic Compliance).
This position is responsible for assisting the Assistant Registrar with the coordination of all aspects of initial and continuing academic eligibility certification, including working with the directors and academic counselors in Academics for Student Athletes, Athletic Compliance and the Offices of Admissions, Financial Aid and Scholarships.
The Athletic Compliance Coordinator is responsible for assisting the NCAA Certifying Officer in ensuring compliance and implementation of academic regulations put forth by the National Collegiate Athletic Association ( NCAA ) and the Pacific 12 Conference ( PAC -12).
Collaboration and communication are important aspects of this position to build and maintain strong partnerships across the institution.
Success in this position includes attention to detail and the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are also important.
Why OSU?Key Responsibilities60% MONITORING AND CERTIFICATION OF STUDENT - ATHLETE ACADEMIC ELIGIBILITY Assist with the development and maintenance of data systems to monitor and certify student-athlete academic eligibility.
Complete independent quarterly assessment of assigned student-athletes' progress and percentage-towards-degree, per NCAA academic regulations.
Collaborate with Academics for Student Athlete Counselors to compare independent assessment of student-athlete eligibility benchmarks and calculations.
Assist in the evaluation and monitoring of continuing student-athlete eligibility, including full-time status, degree applicability, progress-toward-degree, and percentage-towards-degree.
Assist in the maintenance of certification cohorts, initial and continuing academic eligibility data, end of term certification data and management of the continuing eligibility certification process.
Assist with percentage-towards-degree projections and certification of transfer student-athletes.
30% COLLABORATION AND REPORTING Assist the NCAA Certifying Officer and Oregon State University Athletics Compliance Office by ensuring compliance with all University, PAC -12 and NCAA policies and regulations.
Assist the NCAA Certifying Officer and Oregon State University Athletics Compliance Office in obtaining, entering, and submitting accurate data to the APR and GSR data reporting systems.
Assist in providing timely and accurate systems for completing mandated forms, reports, assessments, and audits as required by various agencies.
Respond to data queries from Athletics Compliance and the NCAA.
Work collaboratively with OSU Academic Advisors to ensure accuracy of student-athlete progress-towards-degree data, which is utilized in certification.
Assist in responding to inquiries from ASA , Athletic Compliance, and various campus partners.
5% STAFF DEVELOPMENTAttend regular team and Office meetings.
Actively participate in all Office discussions, workshops and retreats.
Participate in university or professional organization staff development activities or conferences.
5% OTHER DUTIES AS ASSIGNEDoRespond to questions and requests for information from the Associate Provost and University Registrar, Deputy Registrar/Associate Registrar-Compliance and Assistant Registrar, Scheduling & Athletic Compliance.
oAssist with annual commencement related activities and ceremony, as required.
oAttendance and engagement with OSU -related committees and work groups.
On occasion, assist other units within the Office of the Registrar with university programs and activities.
What You Will Need Bachelor's Degree.
Minimum one year experience working in a higher education student service, academic advising, or athletic compliance office.
Experience with a student information system (e.
g.
, Banner, Colleague, Jenzebar).
Experience with a degree audit system (e.
g.
, Degree Works, uAchieve, DARS ).
Ability to analyze complex issues and situations, identifying alternative solutions, forecast of consequences, and recommendation of an effective course of action.
Excellent written and verbal communication skills, including ability to communicate with administrative management and academic constituencies.
A demonstrated commitment to diversity, equity, and inclusion.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard:
05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Demonstrated familiarity and experience with NCAA Division I academic eligibility rules and regulations.
Experience working within a NCAA Division I Athletic or Academic for Student-Athletes Department.
Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.
Working Conditions / Work ScheduleTypical office environment, 8 am-5 pm, Monday through Friday schedule.
Following training and on-boarding, hybrid-remote work program may be available.
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience.
Link to Position Descriptionhttps:
//jobs.
oregonstate.
edu/position_descriptions/141595 Posting Detail Information Posting Number P07189UF Number of Vacancies 1 Anticipated Appointment Begin Date 08/28/2023 Anticipated Appointment End Date 07/31/2024 Posting Date 08/07/2023 Full Consideration DateClosing Date 08/21/2023 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents:
1) A resume/CV; and2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Sarah Moreno, email protected , 541-737-0603 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
Supplemental Questions Required fields are indicated with an asterisk ( ).
After reviewing the OSU mission statement at http:
//leadership.
oregonstate.
edu/trustees/oregon-state-university-mission-statement mission and the emphasis on diversity, please state how your background and experience has prepared you to be effective in an environment that values diversity.
(Open Ended Question) Documents Needed to Apply Required Documents Resume Cover Letter Optional Documents Verification of Veteran Status ONLY (do not upload any other documentation to this field) Recommended Skills Administration Assessments Attention To Detail Auditing Calculations Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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